Lawrencian's Association, Lovedale.
Annual General Body Meeting -2015
is hereby given for the Annual General Body Meeting of the members of the
association which will be held in the Lawrence School, Lovedale at the Junior
School, Prep Hall, on Friday the 22nd May 2015
at 2.30 p.m.
Read and approve the notice convening the meeting. Establishment of quorum.
Welcome by Secretary (Elizabeth Beena Belliappa)
Address by the Headmistress to the OL Community.
Read and, and if thought fit, approve the minutes of the previous AGM Held on 23rd May 2014
Presentation of the Annual Report of the Association (Secretary)
To receive, consider and, if thought fit, approve the audited balance sheet and
income & expenditure accounts of
the association as on 31st march 2015 along with auditor's report thereon. (Treasurer - Ramneek Singh)
To appoint auditors and fix their remuneration. Mr. John Mathew (auditor) is
eligible for reappointment
Budget for the OLA office for the year 2015-16
Consider and if thought fit approve Rules of OLA
Fund raising status for school by OLs (Joseph John)
Fundraising to sustain OLA office with its vision and mission
OLA's President's address (John K Paul)
Election of office bearers for the period 2015-16 for
Constitution of the executive committee
Talk by reunion batch representatives
Vote of thanks by secretary
Acceptance by new President
almost 3 years since the present committee took office at the OLA. It did take
us a while to learn the ropes and put a few things in place while acquainting
ourselves with OLs across the globe. At last year’s AGM we had informed the
body about starting an operations office at Bangalore to enhance the
communication among us. Sandy has been running it out of Thomas Mookken's (OL
80) office for the last few months. She has been able to enrich the data bank
with the help of the CORE by which she has been able to extend support to
various chapters to organise their local get togethers. We're confident that
this effort will go a long way in building a strong and lasting OLA. We urge
the community to take full advantage of the office.
Abiding by the Bylaws I'd like to inform the
community that the following persons will not be standing for re-election,
having served their three years:
John K Paul - President
T T Job - Vice President
Beena Belliappa - Secretary
Ramneek Singh - Treasurer
Tarun Chabra - Committee Member
Joseph John (Jojo - 79) who has served two years,
and E John Philipose (Pradeep- 80) who has served one year, are eligible to
stand for re-election. Considering that continuity may help strengthen the OLA,
the outgoing members of the Managing Committee have persuaded Jojo and Pradeep
to continue (provided they are re-elected), since there are a number of ongoing
projects, particularly with regard to the enhancement of inter-OL
communications. I request the support of OLs to have them re-elected to the
Committee as President and Secretary. A senior OL has consented to be the VP (
if elected ), who will also play the role of a guide and mentor.
The budget passed by the last Annual General
Meeting allowed for the spending of ` 4 lakhs (2.5 - Opp. secretariat, 1 -
revamping the website, 0.5 - newsletter) in support of the vision and mission
document prepared by a sub-committee of senior OLs. The Opp. secretariat as
mentioned is operating at Bangalore, and we have seen the newsletters which
have brought news of the OL community to our diaspora. We now plan the revamp
of the website, along with the development of apps (with appropriate backend)
for mobile phones which will provide new opportunities for networking among
OLs. Among the possibilities, we expect OLs visiting a new location to send a
reach out message to the OLs in that locality, professional consults and second
opinions for OLs needing health and other support services, and so on.
The cost for revamping the OLA website is expected
to be around ` 70,000. The new mobile app (enabled for Android and iOS) is
expected to cost around `240,000. It makes sense to have these developed
together so that they can be integrated as needed. We've moved forward with
this project so that we will be able to use it in a limited way before
Founder's. We will present the excess expenditure for ratification at the
Annual General Meeting in May, 2015. Please send us your suggestions.
Something that has not been addressed is the
strengthening of the OLA itself by infusing funds that will allow the OLA to
become a cohesive and comprehensive support network for Lovedale’s Alumni.
Jojo’s commendable efforts over the last 18-20 months have brought to the
school about ` 79,000,000 from OLs, something that has never happened before in
the history of the school. We are sure that if he is given the opportunity to
serve the OLA as it's President for the coming year, he will do his best in
strengthening the OLA which is the next step towards achieving our Vision and
I am taking this opportunity on behalf of the
committee to thank OLs from all over the world for supporting the efforts of
our team over the last three years. I trust the OLA will go forward with new
vigor and enthusiasm and become a source of pride and support for the Lovedale,
John K Paul )
2013 - 15 )
From T T Job, VP OLA. 17 May 2014
MC has been having
continuous discussions with the rules committee and to ensure that rules are in
conformity with Bylaws, two amendments are proposed for bylaws. They are given
below. This will be put up at AGM for consideration.
AMENDMENTS TO OLA BYLAWS
The proposed addition to existing paragraphs of Bylaws is underlined
Extraordinary General Body Meetings may be held upon notice when the
Committee deems necessary.
meeting may also be requisitioned by minimum fifty members by providing notice
to the Secretary by electronic means or at the registered office.
“11.5. The quorum of
the General Body Meeting shall consist of 5% of the total
members of the Managing Committee, proxies, and
As long as the TN Societies Act insists on
a physical AGM with signed register of attendees, the quorum for such physical
AGM will be 50 members. This meeting will endorse the decisions taken by the OLA
Community via prior electronic debate. Any General Body
meeting shall have a minimum number of members physically present as specified
in the rules.”
MINUTES OF THE OLA
MC MEETING HELD ON 08.01.2014 AT 10.00
A.M AT OOTY CLUB
MR.JOHN K PAUL
AIR CMDR T.T JOB
committee decided to give a table calendar to the OL's registering at the
counter during Founder's day celebrations 2014. The committee decided to print
250 nos of calendars & secretary agreed to take up the task. If the number
of registrations go up, old umbrellas will be issued as souvenir. It was also
decided to sell the existing umbrellas at the rate of Rs.300/- each.
2. It was
decided to hold the OL Dinner at The Fernhill Palace, Ooty and the
responsibilities are as follows:
of Hotel - Mrs.Elizabeth Beena Belliappa
of Band & Audio System - Mr.Ramneek Singh
Past matches - Mr.Joseph John
- Mr.John K Paul
shops & OLs at Parade- Air Cmde. T.T.Job
counter, Shamianas at side lawn & AGM hall arrangements- Mr Uday Kumar.
reception counter will be put up near the Church Gate as the OL parking will be
provided at the Church compound. Feasibility of providing OLA ID cards and its
design at the counter will be explored by the President.
Preparing Notice of OLA AGM and agenda for the AGM to be held on 23 May 14 at
2.30 PM at Jessey Jacob Hall will be done by the secretary.
treasurer is required to put up a draft budget for next year to the MC and
there after the views of core members has to be taken. The final draft budget
has to be put up on the website at least two weeks before AGM.
Secretary stated that the current sum of Rs 2500/- as life membership of OLA is
insufficient and means of increasing the amount as well as periodical payments
by members needs to be explored. It was decided that the secretary will put up
a proposal to Core members and OLs at large. Thereafter the proposal will be
discussed at AGM.
President gave a brief talk about the necessity for having an additional OL
office either at Bangalore or Chennai with a full time Executive director who
could be a ex-defence person. This becomes essential to create a data base
& strengthen group activities among OL's . The VP stated that the Executive
Director needs to be under direct control & responsibility of a committee
member & the office should generate funds to take care of the pay of the
ED. The President agreed to take direct responsibility for ED and do the
president briefed about the status of vision & mission of the association
to the members present. This will be formalised and streamlined by mid week of
February, 2014 in coordination with all members.
committee also decided to provide funds to help the staff of Lawrence School to
help them on medical emergencies. It was proposed to divert up to 50% of
interest that comes out of the Fixed Deposits. Criteria for this purpose will
be framed and the financial assistance may be provided under the
recommendations of the School management.
being no other points for discussion, the meeting was adjourned.
10th jan 2014
Create an enduring and vibrant global
community by fostering the shared heritage of The Lawrence School, Lovedale, alumni.
- Enhance the interaction of the OLs so as to
strengthen the ties amongst the alumni.
Creating a professional
secretariat, governed by the committee to handle alumni co-ordination and
Maintaining a current database
accessible to members containing details of the alumni
Providing easy, open and
transparent channels for communication within the community.
Maintaining a proper and active
Publishing a periodic
Newsletter that will report special achievements, events, relocation etc.
Encouraging local, regional and
global opportunities for meetings and interaction - building formal chapters
across the world
Providing fora for mentoring
and supporting those amongst the alumni who need career or personal advice and
possibly financial or investment support provided by members who are in a
position to do so.
Maintaining a cordial
relationship with the alma mater and provide any help that the community or
it's members may deem fit, while refraining from interfering in it's management
and also discouraging it's members from doing so.
Encouraging and helping it's
members to participate regularly at the Founders so as to maintain the affinity
towards the alma mater
Encouraging the alumni to
champion the cause of the institution - it will ultimately enrich both the
completely renovate the Stables at Lovedale. They have already transferred Rs 21
lakhs towards this project and the balance Rs 29 lakhs will come in over the
next few months. Work is expected to start by November 2013.
donations: in receipts, in kind and in pledges since 3 June 2013...Thanks to the
following OLs who are making all this happen at Lovedale:
fenced/levelled/marked with new Goal Posts: Koshy Varghese Vin80
1983 on 28 Sept 2013
1988 and Rs 14 lakhs from the Class of 1998 with another Rs 11 lakhs coming in
1989 in July 2013
Club: Class of 1989
Cycling Club in Aug 2013
School Dorms in Aug 2013
/ 1999 and a few individual OLs to make many more things happen and help get our
School back among the Top Schools in the country soon...there is NO looking
flooring for our Gym by donating Rs 6000 / Rs 15000 / Rs 20000 and get yourself
a fantastic Crystal Bar Set/Beer Mugs...we have collected close to Rs 10 lakhs
and need another Rs 28 lakhs...
2013, for personal reasons.
last 18 months and persuaded her to reconsider her decision. Ms Chima has
accepted their request and will continue to serve at Lovedale.
Johnny Paul has sent me these links to pictures from these events:
Dear Johnny and Team OLA
lakhs is on its way from USA/Malaysia.
hope this can be sustained.
that the Kids will have new desks/chairs by the time they return on 3 Aug 2013.
Thanks entirely to the Class of 1989 for this pledge.
to Hardeep 84. Two OLs are coming next term to Coach the students.
shortly. Many Thanks to the Class of 1988 for initiating this project with
Once we get a bit more cash, we should get this job also done.
Oldlaws Facebook group. I will post on OLA Core.
The Alumni Relations Office of the school has provided a list of projects for the school that seek funding. This list is attached to this posting. Individuals or groups or batches that would like to consider supporting any ofthesecan seek details from email@example.com
Gymnasium flooring: Wooden, for 4
Badminton and 1 BasketBall
Tennis Courts 2 + 2
Pavilion with shelter for Top Flats
Indoor swimming pool
Science Lab stairway , landing and
School study rooms – 4
: flooring etc
School Toilets – 4
in front of Class XII
Hall – Audio and Video
TVs for Senior School Dorms – 4 nos
Western and Indian Music Rooms
Hockey Ground at Pichee Flats
Career Counselling room
Residence for Senior boys
with changing room and office
Harvesting and Conservation
and support staff accommodation