Notice and Agenda for AGM - 22 May 2015

                                    Old
Lawrencian's Association, Lovedale.

                                            
Annual General Body Meeting -2015                                                                    

                                                              
Notice.

 

Notice
is hereby given for the Annual General Body Meeting of the members of the
association which will be held in the Lawrence School, Lovedale at the Junior
School, Prep Hall, on Friday the 22nd May 2015 
at 2.30 p.m.

 

AGENDA

1.
Read and approve the notice convening the meeting. Establishment of quorum.

2.
Remembrances

3.
Welcome by Secretary (Elizabeth Beena Belliappa)

4.
Address by the Headmistress to the OL Community.

5.
Read and, and if thought fit, approve the minutes of the previous AGM Held on 23rd     May 2014

6.
Presentation of the Annual Report of the Association (Secretary)

7.
To receive, consider and, if thought fit, approve the audited balance sheet and
income      & expenditure accounts of
the association as on 31st march 2015 along with auditor's report thereon.  (Treasurer - Ramneek Singh)

8.
To appoint auditors and fix their remuneration. Mr. John Mathew (auditor) is
eligible for reappointment

9.
Budget for the OLA office for the year 2015-16

10.
Consider and if thought fit approve Rules of OLA

11.
Fund raising status for school by OLs (Joseph John)

12.
Fundraising to sustain OLA office with its vision and mission 

13.
OLA's President's address (John K Paul)

14
Election of office bearers for the period 2015-16 for

l 

President

l 

Vice President

l 

Treasurer

l 

Secretary

15.
Constitution of the executive committee

16.
Talk by reunion batch representatives

17.
Vote of thanks by secretary

18.
Acceptance by new President

 

19.
School song. 

Message from the President OLA

Dear
OLs,

It's
almost 3 years since the present committee took office at the OLA. It did take
us a while to learn the ropes and put a few things in place while acquainting
ourselves with OLs across the globe. At last year’s AGM we had informed the
body about starting an operations office at Bangalore to enhance the
communication among us. Sandy has been running it out of Thomas Mookken's (OL
80) office for the last few months. She has been able to enrich the data bank
with the help of the CORE by which she has been able to extend support to
various chapters to organise their local get togethers. We're confident that
this effort will go a long way in building a strong and lasting OLA. We urge
the community to take full advantage of the office.

 

Abiding by the Bylaws I'd like to inform the
community that the following persons will not be standing for re-election,
having served their three years:

 

John K Paul - President

T T Job - Vice President

Beena Belliappa - Secretary

Ramneek Singh - Treasurer

Tarun Chabra - Committee Member

 

Joseph John (Jojo - 79) who has served two years,
and E John Philipose (Pradeep- 80) who has served one year, are eligible to
stand for re-election. Considering that continuity may help strengthen the OLA,
the outgoing members of the Managing Committee have persuaded Jojo and Pradeep
to continue (provided they are re-elected), since there are a number of ongoing
projects, particularly with regard to the enhancement of inter-OL
communications. I request the support of OLs to have them re-elected to the
Committee as President and Secretary. A senior OL has consented to be the VP (
if elected ), who will also play the role of a guide and mentor.

 

The budget passed by the last Annual General
Meeting allowed for the spending of ` 4 lakhs (2.5 - Opp. secretariat, 1 -
revamping the website, 0.5 - newsletter) in support of the vision and mission
document prepared by a sub-committee of senior OLs. The Opp. secretariat as
mentioned is operating at Bangalore, and we have seen the newsletters which
have brought news of the OL community to our diaspora. We now plan the revamp
of the website, along with the development of apps (with appropriate backend)
for mobile phones which will provide new opportunities for networking among
OLs. Among the possibilities, we expect OLs visiting a new location to send a
reach out message to the OLs in that locality, professional consults and second
opinions for OLs needing health and other support services, and so on.

 

The cost for revamping the OLA website is expected
to be around ` 70,000. The new mobile app (enabled for Android and iOS) is
expected to cost around `240,000. It makes sense to have these developed
together so that they can be integrated as needed. We've moved forward with
this project so that we will be able to use it in a limited way before
Founder's. We will present the excess expenditure for ratification at the
Annual General Meeting in May, 2015. Please send us your suggestions.

Something that has not been addressed is the
strengthening of the OLA itself by infusing funds that will allow the OLA to
become a cohesive and comprehensive support network for Lovedale’s Alumni.
Jojo’s commendable efforts over the last 18-20 months have brought to the
school about ` 79,000,000 from OLs, something that has never happened before in
the history of the school. We are sure that if he is given the opportunity to
serve the OLA as it's President for the coming year, he will do his best in
strengthening the OLA which is the next step towards achieving our Vision and
Mission.

 

I am taking this opportunity on behalf of the
committee to thank OLs from all over the world for supporting the efforts of
our team over the last three years. I trust the OLA will go forward with new
vigor and enthusiasm and become a source of pride and support for the Lovedale,
OL community.

 

With
warm regards,

Johnny
Paul

(
John K Paul )

OLA
President

(
2013 - 15 )

Vin
70

 

 

Amendments to OLA By laws

From T T Job, VP OLA. 17 May 2014

Dear OLs,
MC has been having
continuous discussions with the rules committee and to ensure that rules are in
conformity with Bylaws, two amendments are proposed for bylaws. They are given
below. This will be put up at AGM for consideration.

PROPOSED
AMENDMENTS TO OLA BYLAWS

Note-
The proposed addition to existing paragraphs of Bylaws is underlined

AMENDMENT
1

“11.2
Extraordinary General Body Meetings may be held upon notice when the

Managing
Committee deems necessary.

Such
meeting may also be requisitioned by minimum fifty members by providing notice
to the Secretary by electronic means or at the registered office.

AMENDMENT
2

“11.5. The quorum of
the General Body Meeting shall consist of 5% of the total

membership, including
members of the Managing Committee, proxies, and

telepresence.
As long as the TN Societies Act insists on
a physical AGM with signed register of attendees, the quorum for such physical
AGM will be 50 members. This meeting will endorse the decisions taken by the OLA
Community via prior electronic debate.
Any General Body
meeting shall have a minimum number of members physically present as specified
in the rules.”

 

Minutes of Managing Committee Meeting of 08.01.2014

MINUTES OF THE OLA
MC  MEETING HELD ON 08.01.2014 AT 10.00
A.M  AT OOTY CLUB

MEMBERS PRESENT

MR.JOHN K PAUL

MRS.ELIZABETH BEENA
BELLIAPPA

AIR CMDR T.T JOB

RAMNEEK SINGH

MR.JOSEPH JOHN

1. The
committee decided to give a table calendar to the OL's registering at the
counter during Founder's day celebrations 2014. The committee decided to print
250 nos of calendars & secretary agreed to take up the task. If the number
of registrations go up, old umbrellas will be issued as souvenir. It was also
decided to sell the existing umbrellas at the rate of Rs.300/- each.

2. It was
decided to hold the OL Dinner at The Fernhill Palace, Ooty and the
responsibilities are as follows:

Arrangement
of Hotel - Mrs.Elizabeth Beena Belliappa

Arrangement
of Band & Audio System - Mr.Ramneek Singh

Present Vs
Past matches - Mr.Joseph John

Soft Drinks
- Mr.John K Paul

Souvenir
shops & OLs at Parade- Air Cmde. T.T.Job

Reception
counter, Shamianas at side lawn & AGM hall arrangements- Mr Uday Kumar.

3. OL
reception counter will be put up near the Church Gate as the OL parking will be
provided at the Church compound. Feasibility of providing OLA ID cards and its
design at the counter will be explored by the President.

4.
Preparing Notice of OLA AGM and agenda for the AGM to be held on 23 May 14 at
2.30 PM at Jessey Jacob Hall will be done by the secretary.

5. The
treasurer is required to put up a draft budget for next year to the MC and
there after the views of core members has to be taken. The final draft budget
has to be put up on the website at least two weeks before AGM.

6.
Secretary stated that the current sum of Rs 2500/- as life membership of OLA is
insufficient and means of increasing the amount as well as periodical payments
by members needs to be explored. It was decided that the secretary will put up
a proposal to Core members and OLs at large. Thereafter the proposal will be
discussed at AGM.  

7.
President gave a brief talk about the necessity for having an additional OL
office either at Bangalore or Chennai with a full time Executive director who
could be a ex-defence person. This becomes essential to create a data base
& strengthen group activities among OL's . The VP stated that the Executive
Director needs to be under direct control & responsibility of a committee
member & the office should generate funds to take care of the pay of the
ED. The President agreed to take direct responsibility for ED and do the
needful.

8. The
president briefed about the status of vision & mission of the association
to the members present. This will be formalised and streamlined by mid week of
February, 2014 in coordination with all members.

9. The
committee also decided to provide funds to help the staff of Lawrence School to
help them on medical emergencies. It was proposed to divert up to 50% of
interest that comes out of the Fixed Deposits. Criteria for this purpose will
be framed and the financial assistance may be provided under the
recommendations of the School management.

10. There
being no other points for discussion, the meeting was adjourned.

 

Elizabeth
Beena Belliappa

Secretary                         

10th jan 2014

 

 

 

                 

The OLA Vision & Mission

Vision

Create an enduring and vibrant global
community by fostering the shared heritage
of The Lawrence School, Lovedale, alumni.

 

Mission
-
  Enhance the interaction of the OLs so as to
strengthen the ties amongst the alumni.

 

Plan
of action-

1)     

Creating a professional
secretariat, governed by the committee to handle alumni co-ordination and
finances.

2)     

Maintaining a current database
accessible to members containing details of the alumni

3)     

Providing easy, open and
transparent channels for communication within the community.

4)     

Maintaining a proper and active
website

5)     

Publishing a periodic
Newsletter that will report special achievements, events, relocation etc.

6)     

Encouraging local, regional and
global opportunities for meetings and interaction - building formal chapters
across the world

7)     

Providing fora for mentoring
and supporting those amongst the alumni who need career or personal advice and
possibly financial or investment support provided by members who are in a
position to do so.

8)     

Maintaining a cordial
relationship with the alma mater and provide any help that the community or
it's members may deem fit, while refraining from interfering in it's management
and also discouraging it's members from doing so.

9)     

Encouraging and helping it's
members to participate regularly at the Founders so as to maintain the affinity
towards the alma mater

10)  

Encouraging the alumni to
champion the cause of the institution - it will ultimately enrich both the
institutions

Message from Joseph John 21 Sep 2013

Dear OLs

Delighted to announce that the Class of 1982 have pledged Rs 50 lakhs to
completely renovate the Stables at Lovedale. They have already transferred Rs 21
lakhs towards this project and the balance Rs 29 lakhs will come in over the
next few months. Work is expected to start by November 2013.
With this amazing donation, we have received over Rs 243 lakhs in
donations: in receipts, in kind and in pledges since 3 June 2013...Thanks to the
following OLs who are making all this happen at Lovedale:
1. Campus wide WiFi facility enabled by 1 Dec 2013: Class of 1964
2. Two day Training for all Staff happened 31 July: MM Venky Sum76
3. All year Hockey Ground at Pichees Flats by 10 Oct: freshly
fenced/levelled/marked with new Goal Posts: Koshy Varghese Vin80
4. One High Pressure Washer donated by Farrokh/ 1982
5. Stables Renovation: work to start by Nov 2013: Class of 1982
6. New Career and Personal Counselling Room: inauguration by the Class of
1983 on 28 Sept 2013
7. Squash Courts Renovation will complete by 12 Oct: Hardeep
Singh/1984
8. Support Staff Toilets and Housing: Recd Rs 19 lakhs from the Class of
1988 and Rs 14 lakhs from the Class of 1998 with another Rs 11 lakhs coming in
from 1998..
9. Senior School Classroom Furniture replaced completely by the Class of
1989 in July 2013
10. Sixty Four Framed Posters of Sports/Music Stars adorn all Junior/Senior
Dorms: Jayant/1989
11. Two new Synthetic Tennis Courts coming up by 1 Nov 2013 near Staff
Club: Class of 1989
12. Twenty Mountain Cycles donated by Arun Alagappan/1993 to start a new
Cycling Club in Aug 2013
13. Four 42 inch LED Televisions donated by the Class of 2005 for Senior
School Dorms in Aug 2013

 

Besides these, we are in active discussions with 1971 / 1984 / 1990 / 1994
/ 1999 and a few individual OLs to make many more things happen and help get our
School back among the Top Schools in the country soon...there is NO looking
back.
Please contribute towards the United Lawrencians project of getting wooden
flooring for our Gym by donating Rs 6000 / Rs 15000 / Rs 20000 and get yourself
a fantastic Crystal Bar Set/Beer Mugs...we have collected close to Rs 10 lakhs
and need another Rs 28 lakhs...
Thanks for your support and goodwill...Never Give In.

Joseph John (Jojo)
Vindhya 1970 - 79
Consultant - Projects and Alumni Relations

The Headmistress is continuing at Lovedale

The Headmistress has asked me to inform you as follows:
Ms Sangita Chima had resigned from her appointment as Headmistress in July
2013, for personal reasons.
The Board of Governors appreciated her contribution to the School over the
last 18 months and persuaded her to reconsider her decision. Ms Chima has
accepted their request and will continue to serve at Lovedale.

 

Thanks, Best Regards

Joseph John (Jojo)
Vindhya 1970 - 79
Consultant - Projects and Alumni Relations

Report from the Consultant - Projects and Alumni Relations 21 June2013

Dear Johnny and Team OLA

Pleased to report on the progress of our new Alumni Office over the last 3
weeks.
Between 3 and 21 June 2013, we have received Rs 23.25 lakhs.
We have received a further Rs 47.04 lakhs in firm pledges of which Rs 5.60
lakhs is on its way from USA/Malaysia.
Total receipts+ pledges= Rs 70.29 lakhs
Sincere Thanks to all OLs who have responded so quickly and generously. I
hope this can be sustained.
We are using these funds for:
1. Total overhaul of all Senior School Classroom Furniture. We are aiming
that the Kids will have new desks/chairs by the time they return on 3 Aug 2013.
Thanks entirely to the Class of 1989 for this pledge.
2. Work on repairing and renovating the Squash Courts is going on, thanks
to Hardeep 84. Two OLs are coming next term to Coach the students.
3. Work on providing new/renovated Support Staff Housing/Toilets will start
shortly. Many Thanks to the Class of 1988 for initiating this project with
empathy.
4. A major part of funding two new synthetic Tennis Courts is completed.
Once we get a bit more cash, we should get this job also done.
I request Mathew to post this on our website and Yohaan to post on the
Oldlaws Facebook group. I will post on OLA Core.
Thanks for your support and cooperation,

 

Best Regards

Joseph John (Jojo)
Vindhya 1970 - 79
Consultant - Projects and Alumni Relations

Projects needing funds - as on 13 June 2013

The Alumni Relations Office of the school has provided a list of projects for the school that seek funding. This list is attached to this posting. Individuals or groups or batches that would like to consider supporting any ofthesecan seek details from jojo@thelawrenceschool.org  

 Renovation

1.     

Gymnasium flooring: Wooden, for 4
Badminton and 1 BasketBall

2.     

Tennis Courts 2 + 2

3.     

Squash Courts

4.     

Pavilion with shelter for Top Flats

5.     

Indoor swimming pool

6.     

Junior School Play area: BasketBall

7.     

Staff Club

8.     

English Lab

9.     

Science Lab stairway , landing and
toilets

10.

Senior
School study rooms – 4

11.

Library
: flooring etc

12.

Senior
School Toilets – 4

13.

Garages

14.

Flooring
in front of Class XII

15.

Large
Hall – Audio and Video

16.

LCD
TVs for Senior School Dorms – 4 nos

New
Projects

1.     

Seminar Room

2.     

Amphi Theatre

3.     

Western and Indian Music Rooms

4.     

Dance Room

5.     

Squash Courts

6.     

Golf Range

7.     

Hockey Ground at Pichee Flats

8.     

Career Counselling room

9.     

Residence for Senior boys

10.

Stables
with changing room and office

11.

Garbage
Management system

12.

Water
Harvesting and Conservation

13.

Staff
Training

14.

Service
Projects

15.

Student
Training

16.

Staff
Accessories

17.

Staff
and support staff accommodation

 

 

Gallery