Amendments to Bylaws & Rules

Dear
OLs,

The
OLA rules committee consisting of PK, Oberoi & Ramesh have done a wonderful
job of framing the rules in consultation with MC & OL community at large. On
behalf of the MC and OLs, I thank the members of the rules committee for their
dedication and hard work which has resulted in forming the rules.

OLA
rules in two separate parts, ie, “Elections” and “Accounting and financial control” have been on
the OLA website for some time after due process. MC has combined these two as
sections of OLA rules to form a single document with very minor modifications.
The document is attached.

One
of the reasons for delay in publication of draft rules is due to elaborate discussions between MC and the
rules committee on one important aspect of Tamil Nadu Societies act which is
reproduced below:-

Tamil
Nadu Societies Registration Act, 1975
 

Section
15 – Committee:-

(3)
The members of the committee shall be appointed at a meeting of the society
by

a
resolution of a majority of the members
present and entitled to vote thereat.
 

The
relevant portions of the Bylaws are given below:-

3.2.
Attendance or Presence at a meeting
includes telepresence or virtual presence

by
means of telecommunication, Internet, or existing or future
technology

enabling
such remote communication.

11.5.
The quorum of the General Body Meeting shall consist of 5% of the
total

membership,
including members of the Managing Committee, proxies, and

telepresence.
Any General Body meeting shall have a minimum number of

members
physically present as specified in the rules.

While
bylaws consider telepresense or virtual presence as presence in AGM, TN
Societies Act states “members present”. It is silent about telepresence. The rules committee has tried hard to clarify
this aspect with experts, however no clarifications have been received as
yet.

The
office of the registrar of societies at Ooty requires photo copy of list of
members who attended AGM along with signature to substantiate quorum. While it
may be possible to introduce telepresence in AGMs at a future date, technology
for recording live electronic votes during AGM with authentication checks is
still not available. If any one is aware of such technology, please let the MC
know. Also, this should be acceptable to registrar of societies. This will
happen only when the TN societies act is amended in the future.

As
per current list maintained at OLA office, the number of members is 1547. This does not include the members who
have been recently included in the website. This work will take some time. Five
percent of 1547 works out to 78. We just about had 78 members during last AGM.
Then the total number was 1475 as the last passing out batch was not included.
Hence the percentage was just above 5 percent
for quorum. There have also been instances where whole batches skipped AGM as
they had planned other batch activities . The online list compiled by Mathew
Antony consists of approx 3000 OLs.
Hence, for AGM in 2015, the quorum would be 150 which may not be achieved. . Hence, the AGM would have to be reconvened
later which is not an easy task.

MC
held prolonged discussions regarding this with the rules committee and the only
solution currently available (Till such
time TN Socities act is amended) is to amend Para 11.5 of bylaws as follows:-
(Note- Amendment is given in bold letters).

“11.5.
The quorum of the General Body Meeting shall consist of 5% of the
total

membership,
including members of the Managing Committee, proxies, and

telepresence.
As
long as the TN Societies Act insists on a physical AGM with signed register of
attendees, the quorum for such physical AGM will be 50 members. This meeting
will endorse the decisions taken by the OLA Community via prior electronic
debate.
Any
General Body meeting shall have a minimum number of members physically present
as specified in the rules.”

In order to involve OLs globally, MC has decided to conduct a YES or
NO electronic voting regarding acceptability of the amendment.
Mathew Antony/ Yohaan are
requested to initiate the electronic voting.

In case the amendment is accepted through e
voting, the amendment will be put up for consideration at the AGM. Para 4 of the
draft rules will also be amended as given in amended para11.5 of bylaws for consideration by
AGM.


Dear Yohaan,
Please put in core group and face book group
Dear Mathew,
Please put on the website.
Regards
T T Job
Nil 60
VP OLA

Air Cmde.
T.T. Job

Director,
AXEL.INDIA

C -223 Kalyan
Nagar,

Bangalore,
560043

Mob-9341927903

www.axelindia.org

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